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Top 10 Benefits of Using a Virtual Phone System For Small Businesses

Written by Snejana Kyolova on Wednesday, 22 March 2017. Posted in Industry News

Owners of small businesses need to take into account a number of considerations when looking for a choice of a phone system. These can range from simple requirements of choosing the right telephone number and cost options to the more complex requirements of future proofing your phone system and services such as voicemail, diverting numbers and presenting numbers when dialling outwards.

virtual phone system

Virtual Phone System

A Virtual Phone System is an internet based system that takes advantage of the latest technologies providing an extremely affordable option when compared to traditional office based phones wich require an office line and expensive hardware. These systems are also known as VoIP systems as they pass your call over the internet rather than traditional phone lines. 

Benefits

1. Cost Savings 

Call charges with Virtual Phone Systems are generally much cheaper than traditionally based carriers on local, mobile and international calls, making it more cost-effective to maintain a reliable business phone system. 

Whenever you have an internet connection, you have access to the rates you have agreed to so expensive roaming charges overseas won't apply if you decide to use Virtual Landline abroad.  

Your number is hosted in the cloud and so there is no need for expensive line rentals, as well as all the maintenance on the system, is handled by your provider and there are fewer setup costs. 

2. Productivity On The Move

 A Virtual Phone System can work anywhere, not only at your desk. Calls can be instantly routed to your mobile phone or to your smartphone app, wherever you have a mobile phone or internet signal. Voicemails and faxes can be forwarded to your email account as Mp3 and .Wav attachments. This means work continues even when you are not in the office. 

3. Professional Appearance 

Small business and startup companies are very dynamic, constantly changing to the challenges being thrown at them. This can lead to problems for entrepreneurs working out of non-traditional office spaces or moving offices. Virtual phone numbers move with you, regardless of how often you move, and landline numbers (which can be diverted to mobile) rather than a mobile number can give the impression the company is more stable and larger than it actually is. 

4. Feature Rich

You can easily set up your system and make changes through the service providers' online portals. These features include adding or reducing numbers, customisable voicemail, call forwarding and call logs. All these are directly accessible on your account. 

5. Smartphone application

Virtual phone systems allow you to make and receive calls from your smartphone. Calls will show up as your virtual office phone number and not your mobile number.

6. Fast To Set Up

Some phone systems require a lot of lead time to set up. For example, a dedicated VOIP system on your premise may require multiple visits by an installation crew and training sessions to learn a complex system. A cloud system is much closer to 'plug and play'. In fact, virtual phone numbers can be set up and working in under five minutes from many web based companies. 

7. Choose Your Number

Need a local number but based elsewhere or even overseas? A virtual phone system enables you for example to have a London telephone number but be physically anywhere in the world. 

8. Keep Your Number

Often phone numbers provided by business incubation units or serviced offices belong to them, so if you move in the future you run the risk of losing the phone number you have built your business around. Choosing a virtual or hosted number solution gives you flexibility for the future. 

9. Bring Your Stuff Together 

If you are a group of consultants all based at your respective homes, you can still appear as one organisation with a common phone number so that calls route to each person, using extension numbers and sharing hunt groups with free person to person calls. In today's technological environment telephony can match your business model and the way you work - gone are the days where you need to all be in one office to work from a common phone system. 

10. Never Miss a Call Again

You can choose to have your calls diverted to your desk phone, mobile phone, PC or a tablet device as when required. You can set it up to hunt for you on the other lines and devices if you do not pick up on the first. Even have them all ringing at the same time if you want to be sure not to miss that important sales call.  

 

The Virtual Landline Solution 

If you are a start-up company, a sole trader or an existing business, Virtual Landline can solve your telephony issues with a single low-cost number without having to pay expensive diversion charges. 

What's more, we utilise the latest VOIP phone technology - so wherever there are Wi-Fi networks, your calls will be crystal clear, even when travelling abroad. 

Register today, download your Virtual Landline app and configure your account so that your service is ready for use. 

Snejana Kyolova

Snejana is our lead marketing specialist.

She had worked on the marketing campaigns of big engineering projects, where she gained extensive experience on how to break down complex IT solutions into easy to understand language. She recently joined Virtual Landline and brought new energy to the team. Snejana's background in digital marketing and website optimisation helped a lot in the hard task of rebuilding the website. Thanks to her today you can browse our fresh website, navigate easier and learn more about the benefits of Virtual Landline.  

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